Contracting authority

Contracting authority:

Trinity House

Public Procurement Organisation Number:

PXWM-8968-LPJY

Address:

TRINITY HOUSE
LONDON
EC3N 4DH
UK

Contact name:

Procurement

Email:

etender@trinityhouse.co.uk

Telephone:

01255245000

Website:

Not provided

Organisation type:

REGIONAL_AUTHORITY

Devolved regulations that apply:

None

Procedure

Procedure type:

Competitive flexible procedure

Dynamic market OCID:

Not provided

Competitive flexible procedure description:

Competitive flexible with conditions of participation (CoP).
Only those who meet the CoP will be invited to tender.

Preliminary market engagement conducted:

Yes

Dynamic market:

No

Special regime:

None

Scope

Title:

Maximo Upgrades

Reference number:

CM60

Main procurement category:

SERVICES

Description:

Trinity House wishes to procure three work packages (through one supplier):
1) Act as the third-party reseller to facilitate our IBM Passport Advantage subscription. This will be for an initial year’s term with the option for four subsequent years. This may include providing additional licences as may be required in the future.
2) Provision of 2nd Line Support. Trinity House IT will act as 1st Line Support and IBM can be seen as the 3rd Line Support under the Passport Advantage subscription.
3) Upgrade Maximo from our current version, 7.6.1, to the latest stable supported Maximo Application Suite (MAS) deployment. Provide other Maximo related consultancy as may be required from time to time.
To view this notice, please click here:
https://trinityhouse.delta-esourcing.com/delta/viewNotice.html?noticeId=1053581640

Total value (estimated):

GBP 692,000 excluding VAT

GBP 830,400 including VAT

Description

Description:

Not provided

Suitable for SMEs:

Yes

Suitable for VCSEs:

No

Contract dates (estimated):

03/11/2026 to 02/11/2027

CPV classifications:

48000000 - Software package and information systems.

72260000 - Software-related services.

Contract can be extended:

Yes

Extension date:

02/11/2031

Delivery regions:

UK - UNITED KINGDOM

Award criteria:

Name: Detail and quality of the proposed consultancy for the upgrade of Maximo to the new MAS deployment, including both methodology and proposal content. / Weighting: 20

Name: Evidence of your previous successful experience of upgrading Maximo to MAS for both on premise solutions and Cloud hosted solutions. / Weighting: 10

Name: Response to Annex 3, Appendix A (security questions) which is compliant with TH requirements. / Weighting: 10

Name: Suitability of the proposed project plan for the transition process. / Weighting: 10

Name: Financial proposal of the tender submission, including; -Proposed fixed Prices for each of the 3 work packages -Period of fixed price stability until contract renewal -Cost adjustment matrix agreed / Weighting: 25

Name: Legal considerations including; -Confirmed acceptance of Terms and Conditions or a proposed schedule of acceptable minor amendments to the terms. N.B. Significant and unacceptable proposed amendment / Weighting: 10

Name: Proposed Service Level Agreement provided for any on-going annual support associated with work package (2). / Weighting: 5

Name: Demonstrate action to identify and tackle inequality in employment, skills and pay in the contract workforce. / Weighting: 10

Legal and financial capacity conditions of participation:

1. Please confirm details of financial standing to a minimum standard of a turnover 1.5 times the expected annual contract value, equating to £207,600 ex vat GBP, or the provision of mitigations for TH consideration. Any mitigations must include evidence of being able to successfully delivery similar contracts of a similar value in the recent past, capped at five years.

2. Please confirm whether you already have, or can commit to obtaining prior to contract award, the levels of insurance cover indicated below. Please provide evidence in the form of insurance certificates (if this cover is already in place) or a letter from an insurer confirming that the cover would be available, together with a written commitment to put the insurance in place prior to contract award if successful.

a. Employer’s (Compulsory) Liability Insurance* = £5,000,000 or any legal requirement as may be at any material time in force;
b. Public Liability Insurance = £10,000,000 for any one incident, and unlimited during the policy term;
c. Product Liability Insurance = £10,000,000 for any one claim, and in the aggregate, during any one policy period.

It is to be noted, an accepted criteria of the £10m may be by way of a £5m main policy and additional £5m excess layer for each of the two insurances, such excess layer to be affected by the supplier upon contract award.

Technical ability conditions of participation:

3. Confirmation that your solution provides:
-Single sign-on functionality
-Multi-factor authentication
-Secure M365 integration
-Data secured in-transit and at rest
-Intellectual property rights over data held by Trinity House
-Compliance with UK Data Protection Act (GDPR)

4. Provide evidence of appropriate security accreditations (Cyber Essentials as a minimum).

Documents

Associated tender documents:

Not provided

Technical specifications:

Not provided

Submission

Enquiry deadline:

18/08/2026 Time: 17:00

Deadline for requests to participate:

21/08/2026 Time: 12:00

Submission address and any special instructions:

Please submit bids by creating an account via (https://www.delta-esourcing.com/) and using the access code: 553KF754QS.

An electronic auction will be used:

No

Languages that may be used for submission:

English

Award decision date (estimated):

23/10/2026

Other information

Legal and financial capacity conditions of participation:

Not provided

Technical ability conditions of participation:

Not provided

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP):

No

Government Procurement Agreement (GPA):

No

A conflicts assessment has been prepared and revised:

Yes

Other organisations

Not provided