Trinity House: Brokerage, Provision and Management of Insurance Requirements for the General Lighthouse Authorities (GLA's)

UK-LONDON: Insurance brokerage services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Trinity House
       TRINITY HOUSE, TOWER HILL, LONDON, EC3N 4DH, United Kingdom
       Tel. +44 1255245000, Email: etender@trinityhouse.co.uk
       Main Address: https://www.trinityhouse.co.uk/
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: Yes          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Other activity: Aids to Navigation for England, Wales, the Channel Islands, Gibraltar, Scotland, the Isle of Man, Northern Ireland and the Republic of Ireland

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Brokerage, Provision and Management of Insurance Requirements for the General Lighthouse Authorities (GLA's)            
      Reference number: T0541

      II.1.2) Main CPV code:
         66518100 - Insurance brokerage services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: The Corporation of Trinity House on behalf of itself and the other General Lighthouse Authorities (GLAs) of the United Kingdom and The Republic of Ireland invites potential tenderers to submit a proposal for the brokerage, provision and management of insurance requirements for the GLAs between 2025 - 2028, with possible extensions to 2030. This will require the successful tenderer to place, and thereafter manage, the GLAs’ protection and indemnity and war risk insurance requirements, as described in the General Lighthouse Authorities' Register of Major Insurances and Trinity House Non-Marine Insurances from 20th February 2025 and the other insurances as described in the register from 1st April 2025. The General Lighthouse Authorities' Register of Major Insurances and Trinity House Non-Marine Insurances will be included as an annex to the Invitation to Tender. It is anticipated that the tender will result in a fixed price brokerage contract for three years, with an option to extend the contract for a further period of 12 months and a subsequent 12 months thereafter, at the GLAs’ sole discretion.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 6,144,762.94
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
      IE - IRELAND
   
      Main site or place of performance:
      UNITED KINGDOM
      IRELAND
             

      II.2.4) Description of the procurement: The Corporation of Trinity House on behalf of itself and the other General Lighthouse Authorities (GLAs) of the United Kingdom and The Republic of Ireland invites potential tenderers to submit a proposal for the brokerage, provision and management of insurance requirements for the GLAs between 2025 - 2028, with possible extensions to 2030. This will require the successful tenderer to place, and thereafter manage, the GLAs’ protection and indemnity and war risk insurance requirements, as described in the General Lighthouse Authorities' Register of Major Insurances and Trinity House Non-Marine Insurances from 20th February 2025 and the other insurances as described in the register from 1st April 2025. The General Lighthouse Authorities' Register of Major Insurances and Trinity House Non-Marine Insurances will be included as an annex to the Invitation to Tender. It is anticipated that the tender will result in a fixed price brokerage contract for three years, with an option to extend the contract for a further period of 12 months and a subsequent 12 months thereafter, at the GLAs’ sole discretion.

      II.2.5) Award criteria:
      Quality criterion - Name: Demonstrate your organisation’s understanding of the GLA’s requirements.... / Weighting: 12
      Quality criterion - Name: Provide a timed plan that explains how your organisation will manage the annual renewal process.... / Weighting: 8
      Quality criterion - Name: Post Renewal: Detail how you will ensure the optimal communication of key policy information to the client..... / Weighting: 5
      Quality criterion - Name: Provide evidence that the underwriting market you are able to access can provide the General Liability policy wording set out .... or provide alternative wording. / Weighting: 10
      Quality criterion - Name: Demonstrate your organisation’s approach to providing proactive advice to the GLAs / Weighting: 8
      Quality criterion - Name: Demonstrate your organisation’s approach to providing proactive advice to the GLAs as required across the term of the contract on loss prevention / Weighting: 7
      Quality criterion - Name: Detail your organisation’s approach for handling customer claims. Describe the Key Performance Indicators / Service Level Agreements you would put in place to manage any claims on a timely basis / Weighting: 10
      Quality criterion - Name: Suitability of demonstratable understanding of the wider maritime insurance market / Weighting: 10
      Quality criterion - Name: Social value / Weighting: 10
                  
      Cost criterion - Name: 3-year fixed broker fee and Hourly/day rates for ad hoc advice if applicable and not included within broker fee / Weighting: 20
            

      II.2.11) Information about options
         Options: Yes
         Description of these options:Any variations in the insurance cover currently in place as detailed in the Register of Major Insurances (ANNEX 1 to the ITT), other than changes in deductibles should be stated in the tender proposal.

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: The full award criteria is available in the ITT, due to word count restrictions, it has been condensed above.


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-033377
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: C1294 / T0541    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 22/01/2025

      V.2.2) Information about tenders
         Number of tenders received: 2
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Willis Limited, 00181116
             51 LIME STREET, LONDON, EC3M 7DQ, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 7,900,000          
         Total value of the contract/lot: 6,144,762.94
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://trinityhouse.delta-esourcing.com/delta/viewNotice.html?noticeId=928094042

   VI.4) Procedures for review

      VI.4.1) Review body
          Trinity House
          TRINITY HOUSE, LONDON, EC3N 4DH, United Kingdom
          Tel. +44 1255245005

      VI.4.2) Body responsible for mediation procedures
          Trinity House
          TRINITY HOUSE, LONDON, EC3N 4DH, United Kingdom
          Tel. +44 1255245005

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 20/02/2025

ANNEX A

   I) Address of the other contracting authority on behalf of which the contracting authority is purchasing   
   1: Contracting Authority
       THE COMMISSIONERS OF NORTHERN LIGHTHOUSES operating as the Northern Lighthouse Board
       84 George Street, Edinburgh, EH2 3DA, United Kingdom
       Email: etender@trinityhouse.co.uk
       Main Address: https://www.nlb.org.uk
       NUTS Code: UK
   
   2: Contracting Authority
       The Commissioners of Irish Lights
       Harbour Road, Dun Laoghaire, A96 H500, Ireland
       Email: etender@trinityhouse.co.uk
       Main Address: https://www.irishlights.ie/
       NUTS Code: IE