Trinity House: Core HR System

UK-LONDON: Time accounting or human resources software package.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Trinity House
       TRINITY HOUSE, Harwich, LONDON, EC3N 4DH, United Kingdom
       Tel. +44 1255245000, Email: etender@trinityhouse.co.uk
       Contact: Procurement
       Main Address: www.trinityhouse.co.uk
       NUTS Code: UK

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Other activity: Maritime Navigation

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Core HR System            
      Reference number: CM13

      II.1.2) Main CPV code:
         48450000 - Time accounting or human resources software package.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: Provision of a core HR system

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 1,066,323.21
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
      Not Provided

      II.2.3) Place of performance
      Nuts code:
      UK - UNITED KINGDOM
   
      Main site or place of performance:
      UNITED KINGDOM
             

      II.2.4) Description of the procurement: Provision of a core HR system (implementation and licensing)

      II.2.5) Award criteria:
      Quality criterion - Name: Quality of technical proposal. Methodology to carry out requirement including timed implementation plan. / Weighting: 15
      Quality criterion - Name: Capability of proposed system, to deliver against the MoSCoW requirements list: Delivery against “Must” criteria within Annex 2 / Weighting: 17
      Quality criterion - Name: Capability of proposed system, to deliver against the MoSCoW requirements list: Delivery against “Should” criteria within Annex 2 / Weighting: 6
      Quality criterion - Name: Capability of proposed system, to deliver against the MoSCoW requirements list: Delivery against “Could" criteria within Annex 2 / Weighting: 2
      Quality criterion - Name: Quality and availability of support and maintenance services and how this will be delivered though the lifetime of the contract, including acceptance of TH or suitability of proposed KPIs / Weighting: 15
      Quality criterion - Name: Demonstrate existing or planned activities undertaken by your organisation to identify and mitigate cyber security risks within the supply chain relating to this contract. / Weighting: 10
                  
      Cost criterion - Name: Transparent and competitive pricing against all criteria / Weighting: 30
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2024/S 000-028106
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: CM13    
   Lot Number: Not Provided    
   Title: Core HR system

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 03/10/2024

      V.2.2) Information about tenders
         Number of tenders received: 8
         Number of tenders received from SMEs: Not Provided          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             IRIS Software Limited, 03196054
             470 London Rd, Slough, SL3 8QY, United Kingdom
             NUTS Code: UK
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 1,260,000          
         Total value of the contract/lot: 1,066,323.21
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: To view this notice, please click here:
https://trinityhouse.delta-esourcing.com/delta/viewNotice.html?noticeId=951347673
   VI.4) Procedures for review

      VI.4.1) Review body
          Trinity House
          TRINITY HOUSE, LONDON, EC3N 4DH, United Kingdom
          Tel. +44 2074816915

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 22/05/2025